Gebbie & Wilson LLP is committed to protecting your personal information.
What we need
When you become a client of Gebbie & Wilson LLP, we will collect, store and use the personal information that you provide to us in your instructions and during the course of our solicitor / client relationship. We may ask you for additional personal information during the course of our client / solicitor relationship, which shall be collected, stored and used in accordance with this privacy notice
Why we need your personal information – contractual purposes
We need to collect your personal information so that we can perform our contract with you as our client. We will use this personal information to:
- provide you with legal advice, including communicating with you by email, letter, telephone, etc.;
- represent you as your solicitors in connection with legal work you instruct us to do;
- respond to and communicate with you regarding your questions, comments, support needs or complaints, concerns or allegations in relation to the work that we do for you; and
- investigate any complaints and take disciplinary action.
If you do not provide us with all of the personal information that we need to collect then this may affect our ability to provide you with legal advice and / or represent you as your solicitors.
Why we need your personal information – legitimate purposes
We also process our clients’ personal information in pursuit of our legitimate interests to:
- carry on business as a firm of solicitors;
- verify your identity
- promote our services by sending clients communications with information about the firm’s activities; and
- invite our clients as guests to our events
Where we process your personal information in pursuit of our legitimate interests, you have the right to object to us using your personal information for the above purposes. If you wish to object to any of the above processing, please contact us at 18 Common Green, Strathaven ML10 6AG, by telephone on 01357 520082 or by email at email@example.com
If we comply with your objection, this may affect our ability to undertake the tasks described for your benefit as our client.
Why we need your personal information – legal obligations
We are under a legal obligation to process certain personal information relating to our clients for the purposes of complying with our obligations under:
- the Law Society of Scotland professional requirements for solicitors;
- the Council of Mortgages Lenders’ Regulations;
- the Scottish Legal Aid Board Regulations; and
- The Money Laundering Regulations 201
Who we share your personal information with
We may be required to share your personal information with statutory or regulatory authorities and organisations to comply with statutory obligations, our regulatory authority and taxation regulations. Such organisations include the Law Society of Scotland, HM Revenue & Customs, Revenue Scotland, the Scottish Legal Complaints Commission, the Council of Mortgage Lenders, the Scottish Legal Aid Board and the National Crime Agency.
We may also share personal data with our professional advisors for the purposes of taking advice.
Gebbie & Wilson LLP employs third party suppliers to provide support and services, and companies who help us in our contact with you, such as an internet service provider. These suppliers may process personal data on our behalf as “processors” and are subject to written contractual conditions to only process that personal data under our instructions and protect it.
In the event that we do share personal data with external third parties, we will only share such personal data strictly required for intended specific purposes and take reasonable steps to ensure that recipients shall only process the disclosed personal data in accordance with those purposes.
How we protect your personal information
In addition to being stored in our paper files relating to transactions that we carry out for you kept at 18 Common Green, Strathaven ML10 6AG, your personal information is stored on our electronic filing system. Our servers are based in the UK, and our system is accessed by our staff for the purposes set out above.
How long we keep your personal information
We have a data retention policy that sets out the periods for retaining and reviewing all information that we hold which is in line with the Law Society of Scotland’s recommended policy and legal regulations and requirements. This sets out different retention periods and you can request a copy by contacting us at 18 Common Green, Strathaven ML10 6AG, by telephone on 01357 520082 and by email at firstname.lastname@example.org
You can exercise any of the following rights by writing to us at 18 Common Green, Strathaven ML10 6AG or email@example.com
Your rights in relation to your personal information are:
- to request copies of the personal information that we hold about you by making a “subject access request”;
- to request that we correct or complete your personal information if you believe that any of your personal information is inaccurate or incomplete;
- to request that we restrict the processing of your personal information for specific purposes; and
- to request that we delete your personal information.
Any requests received by Gebbie & Wilson LLP will be considered under applicable data protection legislation. We may require to verify your identity before providing you with the information that you have requested. If you remain dissatisfied, you have a right to raise a complaint with the Information Commissioner’s Office at www.ico.org.uk
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